Visitor management · Kenya

The gate visitor book belongs in a museum.

SecurX lets security guards capture every visitor — name, ID, number plate, destination, purpose — on a phone in under 30 seconds. Offline-tolerant at the gate, live on the dashboard, compliant with the Kenya Data Protection Act.

Start free See how it works

For security firms and property owners. No hardware required — guards use the phones they already carry.

JANE WANJIKUKDA 123A→ Riverside Towers · 3rd FloorCHECKED INPETER OTIENOWALK-IN→ Maple Court · Unit 14BCHECKED INAISHA MOHAMEDKCF 882Q→ Westgate Annex · ReceptionCHECKED INDAVID KIPROTICHKDG 455T→ Sifa Plaza · MezzanineCHECKED INGRACE NJERIWALK-IN→ Riverside Towers · Suite 7CHECKED INBRIAN OCHIENGKBZ 097L→ Harbour House · Loading BayCHECKED INJANE WANJIKUKDA 123A→ Riverside Towers · 3rd FloorCHECKED INPETER OTIENOWALK-IN→ Maple Court · Unit 14BCHECKED INAISHA MOHAMEDKCF 882Q→ Westgate Annex · ReceptionCHECKED INDAVID KIPROTICHKDG 455T→ Sifa Plaza · MezzanineCHECKED INGRACE NJERIWALK-IN→ Riverside Towers · Suite 7CHECKED INBRIAN OCHIENGKBZ 097L→ Harbour House · Loading BayCHECKED IN

You already know the book is a liability.

Every visitor writes their name, ID number and phone in a book that anyone after them can read — a data protection complaint waiting to happen.

When an incident occurs, someone flips through weeks of handwriting hoping the entry is legible. Head office has no idea who is inside which building right now.

SecurX replaces the book with a 30-second digital check-in — and gives the firm and the property owner the same live picture.

How it works

Visitor arrives

The guard scans their ID — or the visitor scans the gate QR and fills the form on their own phone.

Entry approved

Details land instantly: name, ID, plate, destination, purpose. The guard taps once to admit.

Everyone accountable

Managers and property owners watch live occupancy and search the full history from the dashboard.

seconds per check-in

ID photos stored

% of records auto-expired

Built for Kenyan gates, not Silicon Valley lobbies.

Works without internet

Gates lose signal. SecurX keeps capturing visitors offline on the guard's phone and syncs automatically the moment the network returns.

Scan the ID, skip the typing

Point the camera at a national ID and the name and ID number fill themselves in. The photo is processed on the phone and immediately discarded — never uploaded, never stored.

Visitors check themselves in

A QR code at the gate lets visitors submit their own details from their phone. The guard sees it instantly and approves entry with one tap.

Returning visitors in seconds

Type a known ID number and the regular's details pre-fill — scoped to your organisation only, never shared across companies.

A live view of every site

Who is on the premises right now, across every building you guard or own. Search any name, ID or plate in the full log and export to CSV.

Check-out closes the loop

Time-out every visitor so your on-premises roster is always accurate — invaluable for incidents, audits and fire drills.

Kenya Data Protection Act, 2019

Privacy isn’t a feature. It’s the architecture.

Visitor registers collect personal data, which makes you a data controller under the Act. SecurX is built so the easiest path is the compliant one.

✓ID card photos are processed on the phone and discarded — never uploaded.
✓Records anonymise themselves automatically after your retention period.
✓Visitor data is scoped per organisation — never pooled or shared.
✓Visitors see a clear consent notice at self check-in.

Retire the book at your first gate this week.

Create your organisation, add a site, share the join code with your guards. That’s the whole rollout.

Get started free